THE BILTMORE BEACH CLUB
THE BBC
MARINA
TIDINGS
BEACH
BBCPIX
JULY 4 PIX
FORMS
Biltmore Beach Club
Activity/Party Form
1. All activities/parties (or changes to original request) must be approved by the BBC Board
of Directors.
2. Retain all receipts for reimbursement. Receipts must be detailed and not just a credit
card receipt. Report all applicable taxes.
3. Receipts and monies must be submitted to the BBC Board by the next BBC Board Meeting immediately following the event. Board meetings are held on the Wednesday evening following the BBC Membership Meeting.
4. Arrangements must be made with the Facility Manager, Beach & Pool Chairperson, House
Chairperson, Marina Chairperson or other appropriate person.
5. If you have any questions about running your event – ASK!
6. The facility and any equipment or appliances used must be cleaned up promptly (48 hours) after the event has concluded.
7. Keys must be obtained from the House Chairperson. It is the responsibility of the person
receiving the keys to return them to the person that gave them to you. Do not give them to anyone else.
8. Weekday events must end by 12 midnight with cars out of the parking lot by 12:30 am.
Weekend events must end by 2am with the cars out of the parking lot by 2:30am.
9. Other contingencies:_________________________________________________________________
Name of the Event: _________________________________________________________________________
Description of Event: ______________________________________________________________________
________________________________________________________________________________________
Date(s) of the Event: _____________________________ Rain Date(s):_________________________
Time(s) of the Event: ___________________________ Group Sponsoring the Event: _______________
Person(s) in Charge of the Event (including telephone/cell #): _________________________________________ ____________________________________________________________________________________________
Facilities to be Used for the Event: □ Kitchen □ Clubhouse □ Beach □ BBQ □ Pool □ Marina
□ Other ______________________________________________
Amount of Advance Expenses: $____________________ Purpose: _____________________________
Fee to be Charged to: Members: $___________________ Non-Members $_______________________
List Below the Names and Phone Numbers of Any Vendors (DJ’s, Caterers, Entertainers, Bands etc.) to be used at the Event:
****Please note that all the above must be self insured, provide proof, and list the
BBC as the Additional Insured on their Certificate.****
____________________________________________________________________________________
__________________________________________________________________________________
Expenses
Date Amount Description
______ __________ _____________________________________________
Revenue
______ __________ ______________________________________________
A. Total Revenue: __________________________________
B. Total BBC Advances: __________________________________
C. Total Expenses: __________________________________
D. Net Profit (Loss): (A-(B+C): ___________________________________
