Biltmore Beach Club

Activity/Party Form

1.                All activities/parties (or changes to original request) must be approved by the BBC Board

              of Directors.

2.                Retain all receipts for reimbursement. Receipts must be detailed and not just a credit

               card receipt. Report all applicable taxes.

3.                Receipts and monies must be submitted to the BBC Board by the next BBC Board Meeting immediately                                                                       following the event. Board meetings are held on the Wednesday evening following the BBC Membership Meeting.

4.                Arrangements must be made with the Facility Manager, Beach & Pool  Chairperson, House

               Chairperson, Marina Chairperson or other appropriate person.

5.                If you have any questions about running your event – ASK!

6.                The facility and any equipment or appliances used must be cleaned up promptly (48 hours) after the event has concluded.

7.                Keys must be obtained from the House Chairperson. It is the responsibility of the person

                receiving the keys to return them to the person that gave them to you. Do not give them to anyone else.

8.                Weekday events must end by 12 midnight with cars out of the parking lot by 12:30 am.

                Weekend events must end by 2am with the cars out of the parking lot by 2:30am.

9.                Other contingencies:_________________________________________________________________

Name of the Event: _________________________________________________________________________

Description of Event: ______________________________________________________________________

________________________________________________________________________________________

Date(s) of the Event: _____________________________      Rain Date(s):_________________________

Time(s) of the Event: ___________________________ Group Sponsoring the Event: _______________

Person(s) in Charge of the Event (including telephone/cell #): _________________________________________ ____________________________________________________________________________________________

Facilities to be Used for the Event:     □ Kitchen   □ Clubhouse   □ Beach   □ BBQ   □ Pool   □ Marina

                                           □ Other ______________________________________________

Amount of Advance Expenses: $____________________   Purpose: _____________________________

Amount of Advance Expenses: $____________________   Purpose: _____________________________

Amount of Advance Expenses: $____________________   Purpose: _____________________________

Fee to be Charged to: Members: $___________________   Non-Members $_______________________

List Below the Names and Phone Numbers of Any Vendors (DJ’s, Caterers, Entertainers, Bands etc.) to be used at the Event:

 ****Please note that all the above must be self insured, provide proof, and list the

BBC as the Additional Insured on their Certificate.****

____________________________________________________________________________________

__________________________________________________________________________________

Expenses

Date                       Amount                      Description

______                   __________               _____________________________________________

______                   __________               _____________________________________________

______                   __________               _____________________________________________

______                   __________               _____________________________________________

______                   __________               _____________________________________________

Revenue

Date                       Amount                                     Description

______       __________            _____________________________________________

______       __________            ______________________________________________

______       __________            ______________________________________________

A.           Total Revenue:      __________________________________

B.           Total BBC Advances:  __________________________________

C.           Total Expenses:    __________________________________

D.          Net Profit (Loss): (A-(B+C):   ___________________________________